January Minutes:
WILL
COUNTY
)
S.S. Approved February 14, 2005
TOWN
OF PLAINFIELD )
THE BOARD OF TRUSTEES met at the Office of
Town Clerk at 7:00 pm on JANUARY 10, 2005.
PRESENT:
Kim Sandstrom Town Trustee
OTHER OFFICIALS PRESENT:
Rosemary Pruss
Town Clerk
Ray Barnes Assessor
OTHERS PRESENT:
Kathy Whalen Senior Coordinator
Chuck Willard Emergency Mgmt. Coord.
I.
Meeting of January 10, 2005 was called to order at 7:20 pm.
II. Pledge of Allegiance and Prayer
Pledge of Allegiance and prayer were said.
III.
Roll Call for Quorum: John
Arguodelis – Present,
A motion to approve the agenda
was made by
A motion to approve the minutes from December
13, 2004, - was made by Kim
Sandstrom, seconded by
A motion to approve the minutes
from December 27, 2004 was made by
A. Sandra Cowgill of the Will-Grundy Medical Clinic explained the medical services offered to the working poor by her organization and requested a donation from the Township.
Kathy Whalen, Senior Coordinator, reported on the
status of the Senior Shuttle. The
Village does not want to continue the senior shuttle service as they feel they
are not getting enough service for the money spent.
In the 4 hours allotted per day, only six people are being served.
The Township would like to improve the amount of service by working with
the Village and possibly Wheatland Township.
However, it would have to be studied as to whether including Wheatland
might make the driving times even longer and limit service further. Sam Reichert
suggested parking the shuttle in Plainfield, a more central location, rather
than spend 30 minutes each way driving it from Joliet.
Other suggestions included charging the users $1 per stop instead of $1
per day. Also, the idea was raised of limiting the service to banking,
doctor’s appointments, etc. instead of multiple shopping stops.
A goal would be to increase the service hours to 8 per day.
Kathy thanked everyone for the success of the senior luncheon which hosted 250 people.
C.
Ordinance 05-01 – Debt Certificates/ Township Building
(Discussed out of order)
Walter Yurkanin, township attorney, was present at
the meeting to answer questions regarding the Installment Purchase
Agreement/Debt Certificates.
A motion to pass ordinance
05-01, which provides for township hall construction financing through issuance
of $2,000,000 in debt certificates, Series 2005, and to direct the supervisor to
invest the maximum portion of the funds feasible in order to maximize the
interest return was made by Kim Sandstrom, seconded by
Roll call vote taken. Paul
Pesevento - Aye, Kim Sandstrom – Aye,
1.
Progress
2.
Furniture
The bid has been lowered from over $100,000+ to
$58,000.
A motion to table the furniture purchase
authorization was made by
VII.
REPORTS
A.
Disabilities
A motion to authorize
expenditures up to $1700 to include resource manuals for the disabled, a down
payment for the 2005 picnic and also $400 for the disabled was made by
A motion to authorize a $500
donation to the Will Grundy Medical Clinic was made by
B.
Emergency Management Coordinator
Chuck Willard reported that the
culvert on
All employees must fill out the Bio-terrorism form. All employees who were present had done so except Rosemary Pruss, Clerk.
D.
Senior Coordinator
See Supervisor’s Report, B.
A.
Assessor
Ray Barnes reported that he is bringing things up to date for 2005 and selecting appropriate neighborhoods for increases.
The Highway Commissioner reported that over the past month, he has been picking up garbage, cleaning catch basins, cleaning culverts, picking up brush, cold patch work, snow plowing and salting and truck maintenance.
D.
Tax Collector
No Report
E.
Trustees
No Report
IX.
APPROVAL OF BILLS
A motion to approve the
General Trust Fund in the amount of $49,023.86 was made by Kim Sandstrom,
seconded by
A motion to approve of the
Road and Bridge Fund in the amount of $28,369.95 was made by
A motion to remove $4800.00
from line 27 and transfer $2000.00 to line 6, $2500.00 to line 9, and
$300.00 to line 21 was made by
A motion to transfer $1000.00
from line 56 into line 51 was made by
XI.
ADJOURNMENT
A motion to adjourn was
made by
____________________________________
Rosemary Pruss Township Clerk
STATE
OF ILLINOIS
)
WILL
COUNTY
)
S.S. Approved March 14, 2005
TOWN
OF PLAINFIELD )
THE BOARD OF TRUSTEES met at the Office of
Town Clerk at 7:00 pm on FEBRUARY 14, 2005.
PRESENT:
Pat Herman Town Trustee
Ken McCafferty Town Trustee
OTHER OFFICIALS PRESENT:
Rosemary Pruss
Town Clerk
Ray Barnes Assessor
OTHERS PRESENT:
Kathy Whalen Senior Coordinator
Chuck Willard Emergency Mgmt. Coord.
I.
Meeting of February 14, 2005 was called to order at 7:00 pm.
II. Pledge of Allegiance and Prayer
Pledge of Allegiance and prayer were said.
III.
Roll Call for Quorum: John
Arguodelis – Present,
A motion to approve the agenda
was made by Ken McCafferty, seconded by
A motion to approve the minutes from January 10, 2005 was made by Pat Herman, seconded by Ken McCafferty. Voice vote taken. Motion carries.
A motion to approve the minutes
from January 24, 2005 was made by
A. Joliet Area Hospice – Donation Request. Duane Krieger, CEO, explained the services offered, including in-home care, a bereavement program and grief support counseling. It was noted among the group that these services have been utilized by many township residents.
A motion to authorize a
donation of $500 to the Joliet Area Hospice was made by
B. Senior Shuttle Update – The study of consolidation of local service areas and improvement of service is still incomplete. The Village of Plainfield will continue funding the program in the interim.
A motion to table the
Senior Shuttle Update until March 14th, 2005 was made by Ken
McCafferty, seconded by
C. Plainfield Township Park District Request for Donation – for the Family Fair
A motion to authorize
a donation of $25 to the Plainfield Township Park District was made by
D.
New Building Update
1. Payout #6.
A motion to authorize
payment #6 for the new township building construction in the amount of
$262,622.70, pending architect’s approval was made by Pat Herman, seconded
by Ken McCafferty. Roll call vote taken. Ken McCafferty – Aye, Pat Herman –
Aye, Paul Pesevento - Aye,
2. Septic Bids
were opened February 9th.
Two bids were submitted. John
Plut of Strand Assts. indicated that
R&R Septic is the apparent low bidder.
3.
Change Order #8 – It was originally thought that ComEd would waive
the requirement of bollards around the transformer due to the protective fence
being constructed.
A motion to authorize change
order #8 to install eight 4”diameter steel bollards required by ComEd to
protect the transformer from vehicle damage at the new township building at a
cost of $1,955.84 was made by Pat Herman, seconded by Ken McCafferty.
Roll call vote taken. Ken
McCafferty – Aye, Pat Herman – Aye, Paul Pesevento - Aye,
4. Other building issues.
· A walk-through has been arranged for 4 pm on February 18, 2005. An invitation will be extended to the Forest Preserve.
· Alarms and security systems were not included in the original bid. It was decided to invite several companies to present proposals at a future board meeting. After studying these proposals, bids will be requested.
· The Army Corp of Engineers is studying some site issues regarding the flood plain and west parking lot. This will not affect the building, only the areas around the bike path.
5.
Furniture.
A
motion to authorize the purchase of furniture for the new township building in
the revised amount of approximately $56,000.00 was made by
6.
Proposed I-55 Interchange - Discussion
Current support of the proposals: Romeoville is in favor of a Lockport St. interchange while other communities are in favor of a Route 126 interchange. Will County recently endorsed the building of both Route 126 and Lockport St. interchanges. The Village of Plainfield now favors the 126 interchange first and then a Lockport St. interchange, if traffic could be diverted away from Lockport St. and the diamond shape is used.
The biggest impact of this plan on the new
building (without engineering studies) would be to the gardens and landscaping.
The soonest available funding for the 126 interchange would be 2008, if then.
VII.
REPORTS
A.
Disabilities
B.
Emergency Management Coordinator
Chuck Willard asked if the board had heard anything
on the Harris Drive situation from Will County.
Tom Skilling of WGN television will be coming to Plainfield High School for an emergency weather spotter presentation on February 26, 2005. The Plainfield and Joliet tornados will be compared. Tickets are free.
D.
Senior Coordinator
No report
Ray Barnes passed out flyers regarding a seminar in Lisle this weekend.
Rosemary Pruss reported that a resident concerned about the potential removal of the war memorial located by the eternal flame on Route 59 has requested a verification of ownership, if records still exist. It is believed that the memorial was placed there in 1956 through a joint effort of the American Legion, Plainfield Township and Senator Dirksen. Existing log books at the township do not cover this issue. Several board members suggested that the library may have township records to clarify this subject.
The Highway Commissioner reported that over the past month, he has been picking up garbage, cleaning catch basins, cleaning culverts, picking up brush, cold patch work, snow plowing and salting, truck maintenance and assisting residents with flooding problems.
D.
Tax Collector
No report
E.
Trustees
Ken McCafferty requested a thank you be sent to Lakewood Nursing Home. Also, Mr. McCafferty requested that the clerk forward the minutes to the Township webmaster as they are approved and also the agenda on the Friday before each meeting.
Pat Herman expressed concern that the new garden area will hold water instead of flowing into the retention area. Also, she is receiving calls about the availability of the garden for this year’s planting. Opinions were that it will not be ready for spring planting this year.
IX.
APPROVAL OF BILLS
Town Fund – Ken
McCafferty asked for explanation of legal fees for the debt certificates on the
new building loan.
asked about the expenditure to the Will County Clerk for voter records in January. The Clerk explained that it is a legal requirement of the township to provide these to both parties for their caucus.
A motion to approve the town
Fund in the amount of $546,991.14 was made by
Ken McCafferty asked a question as to how salt is ordered and purchased, regarding the expense listed. Mary Domanus explained the procedure and also reported that a resident of Williamsburg called to thank the highway department for how well the roads are maintained.
Road and Bridge Fund - A
motion to approve of the Road and Bridge Fund in the amount of $45,883.57
was made by Pat Herman, seconded by Ken McCafferty.
Roll call vote taken. Ken McCafferty – Aye, Pat Herman – Aye, Paul
Pesevento - Aye,
Pat Herman reported that she and Sam Riechert met with
Romeoville officials regarding the ongoing traffic problem on Michael Drive.
A Christine subdivision resident, Kevin Brown, was present and speaking
for the neighborhood (34 homes) at tonight’s meeting.
Mr. Brown requested that measures be
taken to slow down the traffic, since closing the street does not seem to be a
good option. Temporary speed bumps
(March through October), narrowing to one lane in that area, and a speed limit
sign were proposed as possible solutions. Pat
Herman reported that Romeoville will support the narrowing and the temporary
speed bumps.
XI.
ADJOURNMENT
A motion to adjourn was
made by
____________________________________
Rosemary Pruss Township Clerk
Plainfield
Township Board of Trustees Minutes from March 14, 2005 14,2005
STATE
OF ILLINOIS
)
WILL
COUNTY
)
S.S. Approved April 11, 2005
TOWN
OF PLAINFIELD )
THE BOARD OF TRUSTEES met at the Office of
Town Clerk at 7:00 pm on March 14, 2005.
PRESENT:
Pat Herman Town Trustee
Ken McCafferty Town Trustee
Kim Sandstrom Town Trustee
OTHER OFFICIALS PRESENT:
Rosemary Pruss
Town Clerk
OTHERS PRESENT:
Kathy Whalen Senior Coordinator
Chuck Willard Emergency Mgmt. Coord.
I.
Meeting of March 14, 2005 was called to order at 7:04 pm.
II. Pledge of Allegiance and Prayer
Pledge of Allegiance and prayer were said.
III.
Roll Call for Quorum: John
Arguodelis – Present,
A motion to approve the agenda was made by Ken McCafferty, seconded by Kim Sandstrom. Voice vote taken. Motion carries.
A motion to approve the minutes from February
14, 2005 was made by Ken McCafferty, seconded by
A motion to approve the minutes
from January 24, 2005 with amendment of one of the notations of the start time was
made by Kim Sandstrom, seconded by
A.
A motion to table agenda items (A) Plainfield Art League donation request
and (F) Update on Senior Shuttle was made by Ken McCafferty and seconded by
B.
Senior Services Center – Request for Donation.
Pat Hensley explained the services that are offered to frail seniors in
their homes. Also, this organization
may be in need of a distribution point for hot catered meals for seniors and
asked that the board consider the new township building for this purpose.
Residents receiving these meals would only be from Plainfield Township.
A motion to authorize
a donation of $500 to the Senior Services Center was made by
C.
New Building Update
1. Phone bids – After adjustments to make the quantities of handsets the same, research of quality, and contacting references, C&H remains the apparent low bidder.
A motion to award the phone system installation
to C&H in the amount of $17,991.00. was made by Pat Herman, seconded by
Kim Sandstrom. Roll call vote taken.
Ken McCafferty – Aye, Pat Herman – Aye,
2. Payout #7. Mr. Flynn submitted the waivers due for Pay Request number 6, previously
authorized. Payout #7 includes roofing, earthwork, shed walls, food pantry walls, roughing in of mechanical, etc. In response to Pat Herman’s question, Mr. Flynn stated that payouts now have covered 62% of the building cost.
A motion to authorize payment #7 for the new
township building construction in the amount of $227,152.21, with $212, 515.51
to be paid by Plainfield Township and $14,636.70 to be paid by the Plainfield
Park District pending architect’s approval was made by Pat Herman,
seconded by Ken McCafferty. Roll
call vote taken. Pat Herman
– Aye,
3. Alarm Detection Systems – Presentation by Jeanne Ferrario of ADS. A detailed
presentation of systems with varied options was thoroughly explained by Ms. Ferrario. Systems could include motion detectors, magnetic door contacts, access control, separated system access for three areas, administration, highway department and food pantry, different levels of access controlled by key cards, tracking of entry/exit, controlled access for outdoor areas and camera surveillance.
Leasing, purchase and service options were presented, along with pricing for each. Key override, monitoring the fire alarm system, false alarm prevention and local authorities’ fines were discussed.
Discussion by the board -
The presentation was very helpful in providing the necessary options to
consider for a bid request.
Summary: Minimize motion detectors in administration area. No cameras. Minimize card swipe areas. No access control in food pantry. If access control is used, utilize different levels of authority. Limit card entry to one door in the admin area for employees. Highway Dept. wants outside gate with swipe to keep people out of the salt/equipment area. Purchase is more cost effective than leasing. If access control is used, it will exceed $10,000.00 and require solicitation of bids. This is preliminary discussion of the needs and requires additional information before soliciting bids.
4. Demolition of Building – Discussion. The possibility of having someone disassemble
the present township administration building appeared not feasible due to the timeframe needed and the lack of any real cost-savings for the party taking the building.
5.
Ordinance 04-03 Amendment – correction of addition on final Tax
Levy document
A motion to amend Ordinance 04-03 to correct
addition resulting in the final total was made by Ken McCafferty, seconded
by Pat Herman. Roll call vote taken.
Ken McCafferty – Aye, Pat Herman – Aye,
6.
Food Pantry -
Easter Donation Request
A motion to authorize
a donation of $400 to the Food Pantry for Easter was made by Pat Herman,
seconded by Kim Sandstrom. Roll call
vote taken. Kim Sandstrom – Aye, Ken McCafferty – Aye,
Pat Herman – Aye,
VII.
REPORTS
A.
Disabilities –
B. Emergency Management Coordinator - The Weather Spotter Class was outstanding and taught how to read radar, including the colors and other indicators. Mr. Willard re-certified as a weather spotter. Two more classes will be offered. This class also examined the trends of tornados over the past decades and specifically analyzed the Plainfield tornado of 1990 and the recent Utica tornado. A local website, catonfarm.com, has interesting additional information.
Discussion: The engineering/elevation study for Harris Drive should be available next week. Other problem areas include Von Esch Road and are under study for a solution.
D.
Senior Coordinator
The Senior Expo will be
held at the Joliet Junior College Main Campus on March 30, 2005 from 9 am to 1
pm. Through Tom Cross’ office, a
grant was obtained in the amount of $10,000.00 from the Illinois Department on
Aging. The seniors have requested
some of this money to go toward upgraded “padded” chairs.
Tom Cross also would like to have seniors on an advisory committee to
bring up their issues. Hot catered
meals for seniors would be a very good addition if the Senior Service Center
decides to provide this. Ms. Whalen
stated she presently has room for 25 seniors to exercise.
Rosemary Pruss reported she has been advised that the American Legion has located records indicating that after the joint-project War Memorial on Rt. 59 was completed in 1956, the Township divested itself of any ownership. Also, Andi French, administrative assistant, has been sworn in as a deputy clerk.
The Highway Commissioner reported that over the past month, he has been picking up garbage, cleaning catch basins, picking up brush, doing a lot of cold patch work, truck maintenance for summer equipment and fixing signs.
D.
Tax Collector
No report
E.
Trustees
Helen Drive – discussion included a suggestion from Sam Reichert to put up a type of tall plastic reflector pillars. These are inexpensive. The liability aspect needs to be investigated. The installation of a stop sign cannot be done for the purpose of slowing traffic. There must be five right-turn accidents within 30 days to pursue this.
It appears that the new garden area at the township building will not be ready for planting this year. This will provide an opportunity to observe drainage of the area.
IX.
APPROVAL OF BILLS
Town Fund – A motion
to approve the Town Fund in the amount of $48,977.48 was made by Pat Herman
and seconded by
Road and Bridge Fund - A
motion to approve of the Road and Bridge Fund in the amount of $21,570.04
was made by Kim Sandstrom, seconded by Pat Herman.
Roll call vote taken.
County Joint Bridge Fund - A
motion to approve of the County Road and Bridge Fund in the amount of
$8,051.44 was made by
XI.
ADJOURNMENT
A motion to adjourn was
made by Ken McCafferty, seconded by
____________________________________
Rosemary Pruss Township Clerk
.Plainfield
Township Board of Trustees Minutes from April 11, 2005
STATE
OF ILLINOIS
)
WILL
COUNTY
)
S.S. Approved May 9, 2005
TOWN
OF PLAINFIELD )
THE BOARD OF TRUSTEES met at the Office of
Town Clerk at 7:00 pm on April 11, 2005.
PRESENT:
Pat Herman Town Trustee
Ken McCafferty Town Trustee
Kim Sandstrom Town Trustee
OTHER OFFICIALS PRESENT:
Rosemary Pruss Town Clerk
Ray Barnes Assessor
OTHERS PRESENT:
Kathy Whalen Senior Coordinator
Chuck Willard Emergency Mgmt. Coord.
I.
Meeting of April 11, 2005 was called to order at 7:02 pm.
II. Pledge of Allegiance and Prayer
Pledge of Allegiance and prayer were said.
III.
Roll Call for Quorum: John
Arguodelis – Present,
A motion to approve the agenda, amended to address items Q and R at the top of the list, was made by Ken McCafferty, seconded by Kim Sandstrom. Voice vote taken. Motion carries.
A motion to approve the minutes from March 14,
2005 was made by Ken McCafferty, seconded by
A motion to approve the minutes
from March 28, 2005 was made by
A motion to approve the minutes from April 6, 2005 was made by Pat Herman, seconded by Ken McCafferty. Voice vote taken. Motion carries.
A. Senior Picnic - Kathy Whalen reported the Senior Picnic will be held at the Village Green on June 8, 2005. Last year 140 seniors were in attendance. Annabel’s will cater the event again this year for $7.00 per person. Entertainment has not yet been secured.
A motion to authorize an expenditure of $7.00 per person for the senior picnic was made by
Pat Herman, seconded by
Kim Sandstrom. Roll call vote taken.
Ken McCafferty – Aye, Pat Herman
– Aye,
B. Senior Shuttle Discussion - The shuttle service at present is not able to service all the calls received and is running $43.50 per hour to operate. A meeting is scheduled with Shirley Armstrong, Wheatland Township Supervisor, to discuss including Wheatland Township residents. Other options include adding more hours and buying a shuttle bus of our own and hiring a driver. All options will continue to be studied.
C. Plainfield Art League – Dick Splant, President, explained activities now being developed for the community, including classes for adults and children, exhibits and gallery.
A motion to authorize
a donation of $500 to the Plainfield Art League was made by